VEHICLE PREPAREDNESS

Cooling System

• Check coolant level (engine cold)
• Inspect radiator, hoses, and water pump for leaks/cracks
• Confirm proper coolant mix (per manufacturer)
• Pressure-test system (if accessible)

Air Conditioning

• Confirm A/C cools cabin quickly and evenly
• Verify airflow in rear/VIP passenger zones
• Test the blower speed and defroster operation

Battery & Electrical

• Load-test battery (especially under high idle use)
• Clean and secure battery terminals
• Confirm alternator performance under load

Tires

• Check tire pressure when the tires are cold
• Inspect for signs of heat damage (cracks, bubbles, tread separation)
• Confirm the spare tire is in good condition and inflated

Fluids

• Engine oil level and condition
• Transmission fluid level and condition
• The brake and power steering fluid were topped off
• Windshield washer fluid filled (bug-heavy season)

Spare Vehicle / Contingency Prep

• Backup vehicle prepped and cooled before deployment
• Stocked with water, coolant, comms, and gear

DRIVER PREPAREDNESS

Personal Health

• Hydrated before shift
• Carry personal water/electrolytes in vehicle
• Take breaks in shaded or air-conditioned areas

Fatigue Monitoring

• Self-assess alertness every 2–3 hours
• Schedule driving shifts to avoid prolonged heat exposure

Attire

• Lightweight, breathable clothing appropriate for the assignment
• Hat/sunglasses if operating outside the vehicle

Driver Cooling Aids

• Cooling towels or packs are available
• Portable fan or vent booster (optional)

VIP / PASSENGER SAFETY

Cabin Comfort

• The cabin is pre-cooled before the client enters the vehicle
• Seat surfaces and buckles checked for excess heat
• Rear cabin airflow and temp confirmed comfortable

Sun Protection

• UV window tint or sunshades in place
• Rear-seat window curtains or shades deployed (if available)

Emergency Supplies

• Bottled water and electrolyte packets stored discreetly
• Cold packs and wet wipes are available
• An emergency medical kit includes heat-related first aid items

OPERATIONAL CONSIDERATIONS

Route & Traffic Planning

• Avoid peak heat congestion routes
• Identify rest stops with A/C if on an extended route

Parking Strategy

• Use shaded or underground parking
• Use windshield sunshades
• Crack windows slightly (if it’s secure to do so)

Contingency Planning

• Heat-related issues addressed in threat/risk assessment
• Principal-specific medical considerations reviewed

Communications

• Radios/phones kept out of direct sunlight
• Backup power banks and comms are charged and tested