VEHICLE PREPAREDNESS

Cooling System

• Check coolant level (engine cold).
• Inspect radiator, hoses, and water pump for leaks/cracks.
• Confirm proper coolant mix (per manufacturer).
• Pressure-test system (if accessible).

Air Conditioning

• Confirm A/C cools the cabin quickly and evenly.
• Verify airflow in rear/VIP passenger zones.
• Test the blower speed and defroster operation.

Battery & Electrical

• Load-test battery (especially under high idle use).
• Clean and secure battery terminals.
• Confirm alternator performance under load.

Tires

• Check tire pressure when the tires are cold.
• Inspect for signs of heat damage (cracks, bubbles, tread separation).
• Confirm the spare tire is in good condition and inflated.

Fluids

• Engine oil level and condition.
• Transmission fluid level and condition.
• The brake and power steering fluid were topped off.
• Windshield washer fluid filled (bug-heavy season).

Spare Vehicle / Contingency Prep

• Backup vehicle prepped and cooled before deployment.
• Stocked with water, coolant, comms, and gear.

DRIVER PREPAREDNESS

Personal Health

• Hydrated before shift.
• Carry personal water/electrolytes in vehicle.
• Take breaks in shaded or air-conditioned areas.

Fatigue Monitoring

• Self-assess alertness every 2–3 hours.
• Schedule driving shifts to avoid prolonged heat exposure.

Attire

• Lightweight, breathable clothing appropriate for the assignment.
• Hat/sunglasses if operating outside the vehicle.

Driver Cooling Aids

• Cooling towels or packs are available.
• Portable fan or vent booster (optional).

VIP / PASSENGER SAFETY

Cabin Comfort

• The cabin is pre-cooled before the client enters the vehicle.
• Seat surfaces and buckles checked for excess heat.
• Rear cabin airflow and temp confirmed comfortable.

Sun Protection

• UV window tint or sunshades in place.
• Rear-seat window curtains or shades deployed (if available).

Emergency Supplies

• Bottled water and electrolyte packets are stored discreetly.
• Cold packs and wet wipes are available.
• An emergency medical kit includes heat-related first aid items.

OPERATIONAL CONSIDERATIONS

Route & Traffic Planning

• Avoid peak heat congestion routes.
• Identify rest stops with A/C if on an extended route.

Parking Strategy

• Use shaded or underground parking.
• Use windshield sunshades.
• Crack windows slightly (if it’s secure to do so).

Contingency Planning

• Heat-related issues are addressed in the threat/risk assessment.
• Principal-specific medical considerations reviewed.

Communications

• Radios/phones kept out of direct sunlight.
• Backup power banks and comms are charged and tested.